Methodist College Kuala Lumpur (MCKL) is looking for a Facilities Administrator who is organised, proactive, and detail-oriented, with a passion for providing efficient administrative and operational support. The successful candidate will play a key role in coordinating facilities and maintenance activities, supporting contractors and service providers, and ensuring the smooth day-to-day operation of the College’s facilities.
This position will be based at our main campus in Brickfields, Kuala Lumpur.
What you will be doing:
- Provide day-to-day administrative and coordination support to the Estate Management Department.
- Manage and maintain departmental records, correspondence, reports, databases, and documentation.
- Coordinate and follow up on maintenance and facilities-related work requests.
- Liaise with contractors, suppliers, service providers, and internal departments on maintenance and facilities matters.
- Support procurement and purchasing activities, including obtaining quotations, preparing purchase requisitions and purchase orders, and processing invoices.
- Maintain accurate records of service contracts, licences, certificates, inspections, asset registers, and other compliance documentation.
- Assist with monitoring departmental budgets and expenditure records.
- Prepare reports, presentations, meeting minutes, work schedules, and other management documentation.
- Provide administrative and logistical support for College events, activities, and facilities arrangements.
- Assist with health, safety, emergency response, and other facilities-related initiatives.
- Monitor outstanding facilities requests and proactively follow up with relevant parties to ensure issues are resolved within the required timeframe.
- Maintain effective communication with staff, contractors, service providers, and other stakeholders.
Who are we looking for?
We are looking for someone who has:
- Diploma or Degree in Business Administration, Facilities Management, Property Management, or a related field.
- Minimum 5–6 years of relevant administrative or facilities experience.
- Good organisational, coordination, and follow-up skills.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office applications, especially Word and Excel.
- Able to manage multiple tasks and work independently.
- Detail-oriented, responsible, and proactive in handling tasks.
- Experience in coordinating with contractors, suppliers, or service providers is an advantage.
*Only shortlisted candidates will be contacted.
If the above sounds like you, MCKL wants you!
Drop in your CV at hr@mckl.edu.my to apply for these positions.